Pre-requisites
Agreements can be initiated by the Host when they have:
- Spoken to the student through the SpacesShared chat feature and met via video call.
- Discussed the house rules with the student.
- Finalized the start and end dates of the agreement.
- Finalized the monthly rental amount.
- If there is more than one bedroom, finalized which bedroom the student will be renting.
- If you are offering a Helper's Discount, ensured you've discussed tasks and outlined expectations clearly with the student.
Starting an Agreement
- Login to SpacesShared with your registered email address and password.
- Navigate to the tab labeled "Messages" on the left side of the screen and then click on the name of the student you would like to start the Homeshare Agreement with.
- On the top, click the 'Start Agreement' button to initiate the agreement process.
The agreement process consists of 5 steps which ends with digitally signing the mutually agreed upon document.
Step 1: Agreement Details
Confirm the bedroom, the start and end dates, the shared amenities and spaces, etc. Click 'Save & Next' to continue.
Step 2: Terms & Conditions
The standardized terms and conditions are auto-generated based on SpacesShared policies. As a host, you can request changes by clicking 'Request an Amendment'. The SpacesShared team will discuss with their legal team and notify you (allow up to 10 days for a response). Click 'Next' when ready.
Step 3: Payment Information
All monthly payments use Interac E-Transfer. If you indicate you have a Canadian bank account, you'll receive an email from 'ROOMEAZE ACCOMMODATION INC' (notify@payments.interac.ca) when SpacesShared forwards the payment to you. Each payment is sent to the email account from sign-up. Ensure SpacesShared is added to your safe senders list.
Step 4: Host Signature
Review the agreement carefully and add your signature electronically by clicking the checkbox. (See the Setting up your signature guide if you haven't created one.) Once you click 'Apply My Signature', the agreement is sent to the student to review and sign.
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